Privacy Policy
Effective Date: January 15, 2025
Last Updated: January 15, 2025
1. Introduction
VibeLink Enterprises Inc. ("VibeLink," "we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our application and/or our site and/or our services (jointly referred as to the "App").
2. Information We Collect
a. Personal Information
We collect personal information that you voluntarily provide to us when registering for the App, such as:
- Name
- Email address
- Phone number
- Educational institution
- Profile photo
- Other information you choose to provide
All personal information that you provide to us must be true, complete, and accurate, and you must notify us of any changes to such personal information.
b. Usage Data
We automatically collect certain information when you use the App, including but not limited to:
- IP address
- Device information
- Browser type
- Operating system
- Usage patterns
- Location data (approximate)
3. How We Use Your Information
VibeLink Enterprises Inc. processes your personal information only when we believe it is necessary and we have a valid legal basis under applicable law. This includes obtaining your consent, fulfilling contractual obligations, complying with legal requirements, protecting your rights, or pursuing our legitimate business interests. The use by you of the App and/or certain services accessible through the App may be subject to your acceptance of separate agreements with us or any other third parties. We use the information we collect to:
- Provide and maintain the App
- Improve user experience
- Deliver our services
- Communicate with you
- Monitor and analyze usage
- To contact you about events, publications and services that we provide
- To better understand how you interact with our services
- Ensure security and prevent fraud
- Comply with legal obligations
- Research and analytics purposes
- To enforce and protect our rights and the rights of others, including to assist law enforcement, campus police, or other authorities
- For other purposes with your consent
The list included herein is not exhaustive.
For Users in the EU and UK
If you are located in the European Union or the United Kingdom, the General Data Protection Regulation (GDPR) and UK GDPR apply to our data processing activities. Under these regulations, we rely on the following legal bases to process your personal information:
- Consent: We may process your information if you have given us specific consent for a particular purpose. You have the right to withdraw your consent at any time. To learn how to withdraw your consent, contact us indicated in this Privacy Policy.
- Legitimate Interests: We may process your information when it is necessary to achieve our legitimate business interests, provided that such interests do not override your fundamental rights and freedoms. Examples include:
- Sending you updates about new features, products, or services
- Developing and delivering targeted advertising content
- Analyzing service usage to improve user engagement and experience
- Supporting marketing activities and promotional offers
- Understanding user behavior to enhance product and service delivery
- Legal Obligations: We may process your information when it is necessary to comply with applicable legal obligations, such as cooperating with law enforcement, complying with a court order, or defending our legal rights in a legal proceeding.
- Vital Interests: We may process your information to protect vital interests, including safeguarding the life, health, or safety of individuals. This may apply in emergency situations or where there is a significant risk to public health or safety.
In legal terms, VibeLink Enterprises Inc. is the "data controller" of the personal information processed under this privacy policy. If we process personal information on behalf of a third party, such as a university or business partner, we act as a "data processor" and process such information strictly according to their instructions.
For Users in Switzerland
If you are located in Switzerland, you may contact the Federal Data Protection and Information Commissioner.
If we are relying on your consent to process your personal information, which may be express and/or implied consent depending on the applicable law, you have the right to withdraw your consent at any time. You can withdraw your consent at any time by contacting us as indicated in this Privacy Policy.
However, please note that this will not affect the lawfulness of the processing before its withdrawal nor, when applicable law allows, will it affect the processing of your personal information conducted in reliance on lawful processing grounds other than consent.
Opting out of marketing and promotional communications: You can unsubscribe from our marketing and promotional communications at any time by clicking on the unsubscribe link in the emails that we send, or by contacting us as indicated in this Privacy Policy. You will then be removed from the marketing lists. However, we may still communicate with you—for example, to send you service-related messages that are necessary for the administration and use of your account, to respond to service requests, or for other non-marketing purposes.
Cookies may be accepted by a default option in our website. If you prefer, you can usually choose to set your browser to remove cookies and to reject cookies. If you choose to remove cookies or reject cookies, this could affect certain features or services of our services.
For Users in Canada
If you are located in Canada, the Personal Information Protection and Electronic Documents Act (PIPEDA) governs our data processing activities. We may process your personal information based on the following legal grounds:
- Express Consent: We may collect, use, and disclose your personal information with your specific permission for a defined purpose. You may withdraw your consent at any time by contacting us as indicated in this Privacy Policy.
- Implied Consent: In some cases, your consent may be implied, such as when you voluntarily provide information in the context of using our services.
- Exceptions to Consent: In certain situations, we may process your information without consent, including but not limited to:
- When collection is in the best interest of an individual and consent cannot be obtained in a timely manner
- For fraud detection and prevention
- During business transactions under specified conditions
- When the information is included in a witness statement and is required to assess, process, or settle an insurance claim
- When necessary to identify, contact, or notify next of kin in cases of injury, illness, or death
- If we reasonably believe an individual may be a victim of financial abuse
- If the information is collected in connection with investigating a breach of law or contractual obligations
- When required by law, such as in response to a court order, subpoena, or warrant
- If the information is publicly available and listed in the regulations
For Users in the United States (California, Virginia, Utah, Connecticut, Colorado)
If you are a resident of Virginia, Utah, Connecticut, Colorado, or California, you have specific rights regarding the access and use of your personal information under state laws such as the California Consumer Privacy Act (CCPA), Virginia Consumer Data Protection Act (VCDPA), Utah Consumer Privacy Act (UCPA), Connecticut Data Privacy Act (CTDPA), and Colorado Privacy Act (CPA). These rights include:
- Right to access personal information
- Right to request deletion of personal information
- Right to correct inaccuracies in personal information
- Right to obtain a copy of personal information shared with us
- Right to opt out of the sale or sharing of personal information
- Right to limit the use of sensitive personal information
You may submit a Request to Know, Request to Delete, or Request to Correct by contacting us as indicated in this Privacy Policy.
Once you submit a request, we will verify that you are the consumer to which the request pertains by matching your name, email address, physical address, telephone number, email address, a security code, or similar information we maintain. If we are unable to verify your request with the data points you provided, we may reach out to you for additional information to verify your request.
Residents of California, Colorado, and Connecticut may designate an authorized agent to submit a request on your behalf or delete your personal information. To do so, you must: (1) provide that authorized agent written and signed permission to submit such request; and (2) verify your own identity directly with us. Please note, we may deny a request from an authorized agent that does not submit proof that they have been authorized by you to act on your behalf.
If you are a Colorado, Connecticut, or Virginia resident, you may appeal our decision to your request regarding your personal information. To do so, please contact us as indicated in this Privacy Policy. We respond to all appeal requests as soon as we reasonably can, and no later than legally required. If you have concerns about the result of your appeal, you may contact the attorney general of your state.
If you have a disability that prevents or limits your ability to access this Privacy Policy, please contact us as indicated in this Privacy Policy. We will work with you to provide it in an alternative format.
For any further details, please contact us as indicated in this Privacy Policy.
4. Sharing Your Information
We may share your information with:
- Service providers who assist in operating the App
- Affiliates and subsidiaries
- Law enforcement or regulatory agencies, if required by law
- Other users, if you choose to share information publicly
We do not sell or rent your personal information to third parties.
5. Data Retention
We retain your personal information only as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.
6. Your Rights
Depending on your location, you may have the following rights regarding your personal information:
- Access and obtain a copy of your data
- Correct inaccuracies in your data
- Delete your data
- Object to or restrict processing of your data
- Data portability
To exercise these rights, please contact us as indicated in this Privacy Policy.
7. Data Security
We implement appropriate technical and organizational measures to protect your personal information from unauthorized access, use, or disclosure. However, no method of transmission over the Internet or electronic storage is 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not be able to defeat our security and improperly collect, access, steal, or modify your information.
8. Children's Privacy
The App is not intended for children under the age of 18. We do not knowingly collect personal information from children under 18. If we learn that personal information from users less than 18 years of age has been collected, we will deactivate the account and take reasonable measures to promptly delete such data from our records. If you become aware of any data we may have collected from children under age 18, please contact us as indicated in this Privacy Policy.
9. Changes to This Privacy Policy
We may update at our sole discretion this Privacy Policy from time to time and with no previous notice to you. We will notify you of any changes by updating the "Last Updated" date at the top of this Privacy Policy. Therefore, you should check the Effective Date of this Privacy Policy each time that you visit our site or the App to learn what has changed since the last time you visited.
10. Contact Us
If you have any questions or concerns about this Privacy Policy, please contact us as follows: